Programme is the forerunner of schedule. It is form, a program of action, that the schedule is prepared. In the section we are dealing with the definition of tasks and the strategy to accomplish them.
Various steps of programming are briefly illustrated below :
Listing of Work
List the tasks and the activities under each tasks, showing main work elements of the total projects by functions/ discipline /skills /crafts. These lists will form the foundation of the subsequent steps of a more detailed definition of work. This list can be simple, tabular statement with columns for task code, task description, task duration, etc.
Definition of Work
Here define the listed work elements in greater detailed for cleat understanding. These definition should remove uncertainties, if any, contained in detailed project reports.
Work Breakdown Structure and Codification of Tasks
Simultaneous efforts and specialists attention in several fronts are necessary for the efficient implementation of a project. Besides, the volume of work allotted to a team should be of a controllable size only. It is for these reasons that work breakdown structure (WBS) is made. WBS is a function of programming. Break down the total project work into manageable self contained and independently executable work packages and the down-the-line activities, area wise or function wise, or crafts wise, or process stage wise.
Codification of tasks and related projects accounts facilitate effective management and control. It is a useful practice in large projects to use structured codes for identification, reference, accounting, integration and computerization of drawings and technical documents, WBS contains, costs, purchase orders, budget commitments, equipment and materials, schedules, off-sites and infrastructural facilities, manpower and other inputs, contracts, bills, progress reports, performance evaluation, income and expenditure, assets and liabilities etc. Coding can be done either numerically or alphabetically and combined alpha-numerically. The structure of codification would depend on the size, type and accounting needs of the project and the enterprise.
Modeling the Work
Make graphic models of the main segments and important elements of the work. These models will help you to understand the variables you have to handle in translating the plans into a reality. The models shall indicate the various angles of the type and magnitude of the work to be put in, and the technical, functional and logical relationship of the various activities involved in the work. Addition of time duration to every model with a beginning and an end is dnne here. As calendar dating may be impossible at this stage, the time is fixed in time of project months or project days, starting from the zero date which is the first milestone of the project.
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