Enquiry Stage

In this stage, the enquiry for quotations is sent to the vendors. Details of the indent applicable are included here. It is usually sent to the approved vendors and typically contains the following : 

1. Name of the item, 
2. Description of the item, 
3. Quantity of the items, 
4. Time till which the offer is to be valid, 
5. Specifications, 
6. Date/time by which the item is desired, 
7. End user department's name and location where the item is desired or is to be delivered, and 
8. Standard terms and conditions which the company follows and desires for its vendors to accept these conditions regarding insurance, warranty and grantee expected, payment details, mode of transportation, point of transfer of goods from vendor to company etc.