Indenting

The purchase order should be typed without mistakes with all terms & conditions duly mentioned in it. Copies of this should be made available to the end-user department.

An indent typically has the following points of explanation : 

1. Name of the item, 
2. Description of the item, 
3. Item code (if it is a standard item), 
4. Quantity of the item, 
5. Specifications, 
6. Date/time by which the item is desired, 
7. End user department's name and location where the item is desired or is to be delivered, 
8. Indent originator's name (for coordinating delivery or for clarifications), 
9. Other related information, if the item is budgeted, and 
10. Signature of the Authority for normal procurement, and/or signature of Senior Management Personnel, if it is not budgeted.