Issue Control

We now come to the stage namely, issues. Issues can be further divided into issues to consuming departments, and issues to outside suppliers for processing or conversion. 

In both cases, there are certain common system requirements. The first aspect is the control of issues. Issues are based on scheduling of project. The second aspect is delegation of authority. 

Here, in this unit, we are concerned only with the first aspect. The scope of this issue control involves the issue of the right material, in the right quantity, to the right personnel, at the right time and place on receiving the right authorisation, maintaining the records for the same. 

Based on consumption schedules/production programs, listing for each material, quantity to be issued for each project for that material is made and circulated to all concerned. This automatically controls consumption as the work order issued gites details on the quantity of material to be issued by the stores and the stores personnel are not authorised to issue beyond these quantities. Thus, for routine work, operations get streamlined and free of bureaucracy. Haddock issue should be separately accounted for and done only on proper authorisation. 

The stores also keeps check on inventory and raises alarms or raises purchase orders (as the case may be) from time to time. Care should be exercised that work is not held up for the want of materials. 

One time issues like bathtubs, furniture, almirahs etc. are to be accounted for separately. Proper weighing and counting equipment should be used for issuing bulk materials. Thus, these instruments need to be calibrated frequently. 

Provision should be made for emergency issue and procedures should be clearly defined for all concerned to regularise this.